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All About Google Drive Sharing Settings : Protect Your Shared Files


Google Drive Sharing Settings

Google Drive one of the best Free online storage, makes our work easier from storing files to sharing files. Instead of downloading & uploading the files, as we used to do in Email services, here we can directly share a link to any file & folder to anyone. It’s the best option for sharing of big & important files because we can also set accessing permission for different users. In this article, We will explain all about Google drive Sharing Settings, as to protect your shared files & folders.

Related Article:

In Google Drive, you can also set Auto Expiration Date & Time with an awesome Google App Script, Read Here. Let’s check out & know all about Google Drive Sharing Settings so that we can protect our files & folders.


Let’s understand complete process step by step.

  1. How To Share A Link In Google Drive
  2. Set Accessing Permission – ‘Editing/Viewing/Commenting’
  3. Advanced Settings: Disable option to Download/ Print & Copy for Commenters & Viewers

Watch Live Video Tutorial:

1. How To Share A Link In Google Drive

First login to your Google account and visit drive.google.com. Now, upload the files by just Drag & Drop OR through “New –> File Upload”, which you want to store or share with others.

Google Drive Sharing Settings

To share a link in Google Drive, Right-click on any file –> choose “Get Shearable Link”. It will generate a link with by default sharing settings i.e with only “View” permission. Just copy the link and share it with your friends.

2. Set Accessing Permission – ‘Editing/Viewing/Commenting’

Here we gonna work on Google Drive Sharing Settings. Again Right Click on the file you want to share and directly choose “Share”. Or if you have chosen “Get Shearable Link”, then click on Sharing Settings option as shown in Image no. 2 of above GIF Image.

#1. A pop-up Window will appear, click on down arrow icon in next of “Anyone with the link can” and choose from “View/Comment/Edit” or Choose “OFF” – in case want to share with specific people.

Also, go with “More” option available at the bottom of the screen and change access permissions as required. Now click on “Copy Link” button to copy the shearable link and share it with anyone.

#2. If you want to share the link through Emails, just Enter the email Id of your friends in “People” section and set the permission “View/Edit/Comment” by clicking on Pencil icon next to it.

Basic sharing settings are done, click on “Done” button to share it with all entered email id.

 3. Advanced Settings

You can see “Advanced Settings”  beside of “Done” button, just click on it, scroll down and at the last, you will get the Checkbox with the option to disable Download, Print and copy for Commenters and Viewers.

Check it and the shared file cannot be downloaded, printed or copied by the people having the permission of commenting or Viewing. Finally, Click on “Done” button to share it with all entered email id. Also, refer to video tutorial given above.

Trick: How To Print Secure | Password Protected PDF File Using Google Drive

Now you are aware of Google Drive Sharing Settings. Before sharing any file or folder keep in mind these sharing settings and set permission as required.  If you want to add more, then put your version in the comment section below. You would also like to know:

How To Convert PDF to Word Using Google Drive [Method-3]


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